Accident Reports/Claims (Settled Cases) |
7 Years |
Accounts Payable Ledgers and Schedules |
7 Years |
Accounts Receivable Ledgers and Schedules |
8 Years |
Audit Reports |
Permanently |
Bank Statements |
3 Years |
Capital Stock and Bond Records: |
|
Ledgers, Transfer Registers, Stubs Showing Issues, Record of Interest Coupons, Options, Etc. |
Permanently |
Charts of Accounts |
Permanently |
Checks (Cancelled Checks For Important Payments, Special Contracts, Purchase of Assets, Payment of Taxes, etc. Checks Should Be Filed With the Papers Pertaining to
the Underlying Transaction |
Permanently |
Checks (Cancelled Except Those Noted Above) |
7 Years |
Contracts and Leases (Expired) |
7 Years |
Contracts and Leases Still in Effect |
Permanently |
Correspondence, General and Schedules |
2 Years |
Correspondence, Legal and Important Letters |
Permanently |
Correspondence, Routine With Customers/Vendors |
2 Years |
Deeds, Mortgages and Bills of Sale |
Permanently |
Depreciation Schedules |
Permanently |
Employee Personal Records (After Termination) |
7 Years |
Employment Applications |
3 Years |
Financial Statements (Year-end, Other Months Optional) |
Permanently |
General Ledgers, Year-end Trial Balances |
Permanently |
Insurance Records, Policies, etc. |
Permanently |
Internal Audit Reports (Miscellaneous) |
3 Years |
Inventory Records |
7 Years |
Invoices to Customers or From Vendors |
7 Years |
IRA and Keogh Plan Contributions, Rollovers, Transfers and Distribution |
Permanently |
Minute Books of Directors, Stockholders, Bylaws and Charter |
Permanently |
Payroll Records, Summaries and Tax Returns |
7 Years |
Petty Cash Vouchers |
3 Years |
Property Records, Including Costs, Depreciation Reserves, Year-End Trial Balances, Depreciation Schedules, Blueprints, and Plans |
Permanently |
Purchase Orders |
3 Years |
Receiving Sheets |
1 Year |
Safety Records |
6 Years |
Sales Records |
7 Years |
Stock and Bond Certificates (Cancelled) |
7 Years |
Subsidiary Ledgers |
7 Years |
Tax Returns, Revenue Agents’ Reports, and Other Documents Relating To Determination Of Income Tax Liability |
Permanently |
Time Cards and Daily Reports |
7 Years |
Trademark Registrations, Patents, and Copyrights |
Permanently |
Voucher Register and Schedules |
7 Years |
Vouchers for Payments to Vendors, Employees, etc. (Includes Allowances and Reimbursements of Employees, Officers, etc., for Travel and Entertainment Expenses) |
7 Years |
records retention
