Increase Your Personal Productivity. Tips on Getting Organized, Time Management, Technology. This Webzine views best with Microsoft Internet Explorer.


FOR BUSY PEOPLE


CLEAR - ORGANIZED - PRODUCTIVE - EFFICIENT
         

PEGGY
DUNCAN Editor

JAN-MAR 2008          Subscribe >                 Archives >                   My Blog>             My Books>                Ask Peggy >                      Training >                    My Web Site >

MISSION
 To provide busy, worn-out, stressed-out people with information they can use
to get things done.

CLICK!-Tip     

Bottom page borders don't print in Word

If you've added a page border to your Word document (Format menu, Borders and Shading, Page Border tab), and everything is printing except the bottom border, the following tip will sometimes clear up the problem.

  1. Click the Tools menu, Options, Print tab.

  2. Tick the box next to Allow A4/Letter paper resizing.

If this doesn't work, the problem could stem from limitations of your printer. Try a different printer to see if the problem clears.


I read your BLOG and I read your webzine. They are done with such great taste and are very interesting and helpful.
Ramona B. Smedley
MaiOwn Computer Assisted Services
 

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Make your Excel spreadsheet fit on the page

  1. Click the File menu, Page Setup, Page tab.
     

  2. Change page orientation to Landscape if you have more than 20 columns, or less depending on how wide the columns are.
     

  3. In the Scaling section of the dialog box, click Fit to.
     

  4. Use the arrows to choose the  pages wide and tall by number (if you're only concerned with the width, leave the tall box at 1).
     

  5. Click the Print Preview button to check your results.
     

  6. Click the Zoom button (100%) in the Print Preview window. If you can read the worksheet on your screen, you'll be able to read it on paper.

WORD CHOICE-Tip
Barbara McNichol www.barbaramcnichol.com

Adopt, adapt – “Adopt” means to take as one’s own (e.g., someone else’s child), to choose (e.g., a lifestyle), or to formally accept (e.g., a position or principle); “adapt” is to adjust to various conditions.

“When you adopt a young girl, make it easy for her to adapt to your living environment.”


The only word I can say at this moment is WOW!  This speaker just fulfilled my ROI
for being here.  She saved me hours of work and agony.  Phenomenal speaker – well organized, easy to follow, funny. Best speaker ever!!!
From MPI PEC-NA Evaluation
 

How Long Should
I Keep It?

Click Here
to learn how long you should keep certain files and papers. Then PURGE!


 

 

Turn Text on a
Page Into Digital Contacts.

The first time I selected text on a page and hit my hotkey, I couldn't believe it when anagram(TM) turned that text into a Contact in Outlook.

Download a free trial today!

 

TECH-Tip


 Create a strong, memorable password in six steps
Source: Microsoft.com

Use these steps to develop a strong password:

1. Think of a sentence that you can remember. This will be the basis of your strong password or pass phrase. Use a memorable sentence, such as "My son Aiden is three years old."
 
2. Check if the computer or online system supports the pass phrase directly. If you can use a pass phrase (with spaces between characters) on your computer or online system, do so.
 
3. If the computer or online system does not support pass phrases, convert it to a password. Take the first letter of each word of the sentence that you've created to create a new, nonsensical word. Using the example above, you'd get: "msaityo".
 
4. Add complexity by mixing uppercase and lowercase letters and numbers. It is valuable to use some letter swapping or misspellings as well. For instance, in the pass phrase above, consider misspelling Aiden's name, or substituting the word "three" for the number 3.

There are many possible substitutions, and the longer the sentence, the more complex your password can be. Your pass phrase might become "My SoN Ayd3N is 3 yeeRs old." If the computer or online system will not support a pass phrase, use the same technique on the shorter password. This might yield a password like "MsAy3yo".
 

Clicks!
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You can watch movies I've recorded that teach you tips and tricks in Word, Excel, PowerPoint, and Outlook. 1-2 minutes long. Join today! FREE Samples too.

WhichButtonToClick.com

I just had a chance to check out the mail merge videos that you posted on your web site. I think I have found the answers to my questions!... You have officially  made my life easier!
 A. Nguyen
 Hilton National Sales

 
5. Finally, substitute some special characters. You can use symbols that look like letters, combine words (remove spaces) and other ways to make the password more complex. Using these tricks, we create a pass phrase of "MySoN 8N i$ 3 yeeR$ old" or a password (using the first letter of each word) "M$8ni3y0".
 
6. Test your new password with Password Checker. Password Checker is a non-recording feature that helps determine your password's strength as you type.

______
Peggy Duncan makes tips like this come alive at www.WhichButtonToClick.com
 

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Did you know
a candle will burn more slowly and evenly if it's refrigerated before using. Wrap it in plastic or foil before refrigerating to prevent wicks from absorbing moisture.
Source: Candlebay.com

 


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We enjoyed today’s time with
you immensely [Outlook eSeminar]. You have given us so much information to help manage our time and emails. It was a great benefit...we absolutely loved it.
Kettering Medical Center
 

MORE TIPS - Check out my blog, SUITE Minute. I update it often with computer tips, tricks, and strategies that will help you finish work six times quicker.

MY-Tip
 Help for your organization, time management, and other challenges is right here. Let me know how I can help you too.

January is National Get Organized Month. This article is a reprint from a previous issue of COPE.


My desk is an absolute mess! I spend most of my time looking for stuff, and feel so embarrassed when anyone asks me for something. I really want to get organized, but I just don't know where to start. Can you help me?


 I can help you because you said something very important--you said "I really want to get organized..." So let's get started.

One day this month, clear your  calendar, dress comfortably, turn off the phone, and close the door. As of today, you have my permission to throw out all the junk. To make this process bearable, you'll need the right supplies, including: 

Garbage bags; envelopes and mailers; shipping labels; stamps; an inexpensive (manual is fine) postal scale; fax cover sheets; calendar/PDA; company and other business directories; highlighter;
clear plastic folders labeled as follows: To Do, To File, To Fax, To Copy, To Read, To Type/Write, To Pay. 
Tickler (follow-up) file; and a spiral notebook (your To Do book). 

Starting the Process 
 Move the piles to one side of your desk, and put your supplies on the other side. Pick up each piece of paper and make a quick decision about it. Make the garbage bag your closest ally during this process. Here are some things you might come across. 

A notice of a meeting you'd like to attend. You have your calendar right there, so schedule it. Then put the paper in your tickler file for the day of the meeting. 

A project you need to work on that's due next month. Schedule time on your calendar to work on it, highlight the due date, and put it in your tickler file for the day you've scheduled to work on it. 

A document you need to file. Instead, ask yourself: will I need this information again? Can I get this information somewhere else if I happen to need it? If I throw it away and then need it, what's the worst possible thing that could happen? 

Several reports and books borrowed from people. Put them all in envelopes, address them, weigh them and affix the postage if necessary, and put them in your Out box. 

Work you should do this week. Batch similar work together and keep it separated in your plastic folders. If everything you need to copy is in your To Copy or To Fax folder, you can make one trip to the copier/fax later. If you come across something you can do quickly, say a couple of minutes, go ahead and do it.

After you finish sorting, purging, and merging, you'll need to set up systems for everything. Use basic principles of organizing by giving everything a home, putting like things together, and using the right product to store it.

Keep going with this process as long as you can stand it. Take breaks if you need to, and be proud of your efforts. 

Getting rid of clutter is exhausting, but you can do it. To keep the clutter from coming back, you'll need to set up a filing system that is easy to maintain.
_______
Peggy Duncan is a personal productivity expert. For more free tips, visit her Website at www.PeggyDuncan.com.

Do you have an article for COPE? Click here for our Writers Guidelines.

-------------------------
 SUBSCRIBE
To COPE TODAY!
 It's free with a chance to WIN a month's subscription to WhichButtontoClick.com
 And get a link to computer demos.
Enjoy an immediate download of a free tips sheet. And Peggy will send you a weekly computer tip you can use immediately.
 _____________________________

EVENTS & NEWS  

Training

Peggy Duncan is a popular speaker at major conventions and sales meetings.

Public Workshops
Excel Magic!
PowerPoint All the Way

Computer Magic! Tips and Tricks

Manage Time with Outlook

Find Time to Lead

Get Organized at Work
eSeminars (Webinars)
 Computer Magic! Tips and Tricks
Manage Time with Outlook
 Get Organized at Work
 

Media Mentions
Southwest Airlines Spirit, January

Black Enterprise Magazine, January

 

    
             

Use the right tools to get organized. These are products I've hand-picked!

     If you think that my
creating my own affiliate program is a great idea,
you can do it too.
 		   Need help getting organized? Read this before and after scenario and do this for yourself!  

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(c) Copyright PSC Press. 2001-2008. All rights reserved. 
REPRINT of the tips in this zine is granted in part or whole when the following credit appears in full: Reprinted with permission from Peggy Duncan's FREE Webzine, COPE. Subscribe to COPE by visiting www.PeggyDuncan.com.