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MISSION
To provide busy, worn-out, stressed-out people with information they can
use to get
things done.
CLICK!-Tip
 Mail
merge in Word 2003 - set it up to work like older versions
If you dread mail merge in Word 2002 or 2003, there is
a hidden command you can add to any Word toolbar that, when clicked,
starts mail merge the old way. Hallelujah!
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In Word, right-click on any toolbar, and click Customize.
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Click the Commands tab.
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On the left side of the dialog box under Categories, scroll to
All Commands, and click it.
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On the right side of the dialog box under Commands, scroll down to
find MailMergeHelper.
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Click and drag the MailMergeHelper icon in between any icon on any
toolbar, and drop it.
You will rejoice when you click the button!
Eliminate
duplicate contacts in Outlook
You may be experiencing a lot of duplicate contacts in
Outlook caused by synching your PDA. It's easy to get rid of the
duplicates with the right software. Try the
Duplicate Contacts Eliminator by Sperry Corporation. Use my code,
NM8BMJ16, and save 5%. I am
not a proponent of all their software, but this one I like.
 I
cleaned out both my sent mail and my inbox THANKS TO YOU. You are a fun
and dynamic presenter and a great motivator.
Your warmth is infectious.
Maureen Beck, Vice President,
Select Meeting Sites, Inc.
Send
document as an attachment from Word
2003
Are you using Word 2003 and haven't been able to
email a document using the Send To command (under the File menu)?
- Click the Tools menu, Options, the General tab.
- Tick the box next to Mail as attachment, OK.
- You may have to close Word and reopen it for the change to take.
For added convenience, customize your toolbar and add this button to
it.
WORD CHOICE-Tip Barbara McNichol
www.barbaramcnichol.com
Averse, adverse –
“Averse”
means having a strong feeling of opposition or repugnance.
“Adverse”
refers to unfavorable or antagonistic circumstances.
“I am
averse to putting myself in adverse weather conditions.”
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How Long Should
I Keep It?
Click Here
to learn how long
you should keep certain files
and papers.
Then PURGE!
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Business Cards
Piling Up?
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I travel a lot and collect business
cards. The first thing I do when I return home is purge the stacks. Then
I turn those business cards into digital contacts with my
business card reader
(Card Scan). You'll love it as much as I do. (Use it to quickly and
accurately turn business cards into easily sortable, searchable records on
the computer, PDA, or smart phone.)
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Turn Text on a
Page Into Digital Contacts. |
The first time I selected text on
a page and hit my hotkey, I couldn't believe it when
anagram(TM) turned that text into a
Contact in Outlook.
You will use
this technology every day to turn text on
an electronic page into a digital contact (or calendar item, task, or
note).
Download a free trial
today!
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TECH-Tip
Using Outlook categories
by
Peggy Duncan
Adding categories to your Outlook appointments, contacts, and tasks makes
it easy to filter them using specific criteria, pulling up only what you
need. (When you create a new appointment, contact, or task, the Category text box is at the bottom, right
of the dialog box).
CALENDAR
I've assigned a category to each of my speaking appointments for
the state I'll be in (I use the 2-letter designation for each state). When
a meeting planner calls me needing to know the next time I'll be near her,
I can easily pull up every appointment I have in that state (and
surrounding states) using the Advanced Find feature.
CONTACTS
If you add categories to your contacts, you can customize the view to show
only contacts that meet a certain criteria. Then with mail
merge (from Outlook or Word), you can create personalized letters, email messages, mailing
labels, directories, reports, etc., just to those contacts. (Next
year, make it easier to
create your mailing labels for holiday cards. See the
Nov 2003 issue of COPE for
help with this.)
TASKS
You can also create categories for your tasks.
One of my categories is named "Travel." The first word of the description
is a city name, followed by the details. I use this category to keep up
with people I need to contact when I travel to a certain city. For example: The next time I go
to Chicago, I'll call Joe. I added it as a task under the Travel category because I have no idea
when I'll go to Chicago again (hence, I couldn't put it in a tickler file, on
my calendar, etc.).
To check the Travel category, I change the current view of my
tasks to display all categories together. Every task assigned
to the Travel category is grouped, and it's easy to find
Chicago and the details about calling Joe. I'm in the habit of checking
this Travel category every time I schedule a trip.
 [Peggy] You,
as usual, were wonderful, entertaining and informative. I make it a point
to attend any of your seminars if I'm available. They are always helpful
in this hectic world.
Raina Casarez
Mindbody Fitness, Inc.
You could also categorize tasks if you've grown accustomed to prioritizing
work using the A-B-C method. Create categories for each (Category A, B,
and C), and assign one to each task. Then you can view your list and see
all your tasks in prioritized order.
Take time now to add categories and save time later. For more tips like
these,
order my book
for Outlook 2003 (training also available at
your place or
mine or
on the
Web. I
don't just teach tips: I show you how to apply them to save time).
_______
Peggy Duncan is a personal productivity
expert. For more free tips, visit her Website at
www.PeggyDuncan.com.
Stay Productive While on Travel
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Did
you know
that you can set Windows XP up to
defrag your hard drive whenever it needs it. Click Start,
All Programs, Accessories, System Tools,
Disk Defragmenter. In the Command pane, you can
set it and forget it.
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Order any of my books right here on this Website.
Special Combo Price Limited
Time Offer
Available Here |
...The
first thing I did when I got home [after your presentation] was purge my
inbox, create e-file folders, and scheduled some important recurring
tasks. I’m on my way to reclaiming control of my life and my time...I was
so hyped last night that I couldn’t sleep...Although I didn’t finally get
to bed until 3 a.m. ...I woke up around 7 a.m. I was fully rested. I know
it’s because I started organizing.
Ayana Glaze
Copywriter and PR Coach
Ayana Glaze Communications
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MY-Tip
Help for your organization, time management, and other challenges is right here.
Let me know how I can help you too.
Discover the power of 3x5 cards
by
Elizabeth Hagen
Do you ever feel
overwhelmed by all there is to do and all that’s on your brain? It’s so
important when you feel overwhelmed to STOP and regroup. That feels
counterintuitive to us since when we feel stress the logical thing is to
try and work harder. But that’s not what you should do. Take time to think
about all that has to be done.
Go out and purchase
some really cool colored 3x5 index cards. When you feel overwhelmed take
out the cards and write down one thought on each card. Perhaps one says
go to the grocery store, another says call Mary, and another says clean
out e-mail inbox. Keep going until you feel like your brain is completely
drained.
Then look at all the
cards and ask yourself “What is the most efficient use of my time right
now?” Take that card and turn it over. Then ask “What’s the 2nd
most important thing to do?” Take that card and turn it over on top of the
1st card. Keep going until all the cards are turned over. Then
flip the pile over and you have your thoughts in a logical order and in
the priority in which they should be done.
Other uses:
When you’re on the
road:
Take 12 - 3x5 cards
and clip them with a small colored binder clip – keep in your purse or
pocket. As you’re out and about and think of things that you need to do
write one item per card. When you get back home or to the office, put them
in your “In” basket and you won’t have to try and remember all those great
things you thought of when you were out.
Discover the power of
3x5 cards! They are the most inexpensive and simple way to get back in control of your day and your life!
__________________
Elizabeth Hagen is a
dynamic and inspiring productivity expert and speaker who has motivated
thousands to take action and get organized. Subscribe to her free ezine
"Extraordinary Results" at
www.ElizabethHagen.com.
Do you have an
article for COPE?
Click here
to read our Writers Guidelines.
[Peggy] You were FABULOUS. I
so enjoyed your presentation, and I laughed and laughed as well as
learned. Thank you for your insights, your information, your energy. ...
you have my appreciation, my awe, my thanks.
I look forward to working
with you again.
Dr. Betty
Spence, President
The National Association for
Female Executives
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Peggy has a new blog!
SUITE Minute
Computer Tips.
Subscribe or Add to Your Favorites
and
Check It Often! You'll Walk Away Smarter!
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EVENTS
& NEWS
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 Public Workshops
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PowerPoint All the Way
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Manage Time with Outlook
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Get Organized at Work
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Word for Authors
See Peggy's Website for the
SCHEDULE.
Join
Peggy
LIVE
on the Web!
Teleseminars eSeminars
"Find Time to Lead"
Organized
Project Management
June 14-18, 2006-George Fraser's
PowerNetworking Conference - Atlanta!
PowerPoint Live!
In September, PowerPoint fanatics and experts from all over the world
will convene in San Diego. Learn PowerPoint inside out.
Click here (Peggy is one
of the presenters). Can't make it to San Diego? Come to
Atlanta
for training.
Media Mentions
March/April - Positive Thinking
magazine. Getting out of the house on time.
International Herald
Tribune-London, article about how road warriors manage their
finances.
Interviewed for
article in Self magazine,
time
management.
Black Enterprise
Report - National TV, goals and priorities. Date TBD.
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